Meet your crew. See everything they can do.
Six AI workers, each with a section of real ministry work: 118 workflows that church offices and parachurch ministries run every week, from sermon video to Sunday schedules. Pick the ones you want and bring them to your plan session.
Messages to people are drafted for your staff to send, and anything touching money waits for a person’s yes.
Start here: the 16 that give the most back
These are the workflows ministries ask for first. They return the most hours, take the most stress off your staff, and add the most value from week one.
Every workflow, by section
What your crew can do
Your crew works the way your staff does: in email, in your files, and inside the apps you already pay for. And the work looks good.
The apps your ministry already uses
Your crew signs in to these the way a staff member would. Using something else? If it runs in a browser, ask us. Most can be added.
Claude Duet or 
Grok Bot, or on custom offline models built by Stabil.Grok Bot is a product of SpaceXAI. Claude and Claude Duet are products of Anthropic. Stabil Systems is an independent company and is not affiliated with, sponsored by, or endorsed by SpaceXAI, xAI, or Anthropic. Product names belong to their owners.
All 118 workflows, by section. Each one belongs to a member of your crew. Messages to people are drafted for your staff to send, and anything touching money waits for a person’s yes.
Finance & bookkeeping
Matthew keeps the books. Deposits, giving, bills, statements, and the reports your treasurer and finance team need every month.
- No. 1.01
Online giving reconciliation
Matches online gifts and processor payouts to bank deposits, and flags anything that does not line up.
- No. 1.02
Weekly gift logging
Each week the treasurer drops photos of the counting sheet, checks, and deposit slip into one folder. It reads them, adds the online gifts, and enters everything into your books or giving sheet by fund.
- No. 1.03
Bank reconciliation prep
Lines up the month’s bank statement against your ledger and lists the open items for your treasurer.
- No. 1.04
Bill pay queue
Builds the week’s list of bills with due dates and amounts. Nothing is paid until a person approves it.
- No. 1.05
Gift thank-you letter drafts
Drafts a personal thank-you for gifts above a level you set, ready for a pastor or director to sign.
- No. 1.06
Budget versus actual
Prepares the monthly budget-to-actual report by ministry area with short notes on the big differences.
- No. 1.07
Weekly deposit entry
Enters each Sunday’s offering deposit into your books from the counting sheet, split to the right funds.
- No. 1.08
Card statement coding
Codes every charge on the church credit card statement and asks staff for any missing receipts.
- No. 1.09
Designated fund tracking
Keeps restricted and designated funds separate and shows what is left in each, such as missions or building.
- No. 1.10
Expense reimbursements
Collects reimbursement requests, checks the receipts against your policy, and prepares them for approval.
- No. 1.11
Payroll prep
Gathers hours, time off, and changes for each pay period so payroll is ready for a person to review and run.
- No. 1.12
Year-end giving statements
Drafts every giver’s contribution statement and checks the totals against the ledger, ready for staff to send.
- No. 1.13
Receipt and bill capture
Reads receipts and bills from email or a shared folder, codes them to the right account, and queues them for approval.
- No. 1.14
Pledge and campaign tracking
Tracks campaign pledges against gifts and drafts gentle reminders for staff to send when a pledge falls behind.
- No. 1.15
Grant and donor reports
Pulls the numbers and stories into the report a foundation or major donor asks for.
- No. 1.16
Finance committee packet
Assembles the monthly packet of statements, reports, and notes, ready for the treasurer to review.
- No. 1.17
1099 and W-9 prep
Lists contractors missing a W-9, drafts the request for staff to send, and builds the year-end 1099 list for your accountant.
- No. 1.18
Giving trend snapshot
Shows monthly giving against last year and the budget, with a plain note on what changed.
Communications & media
Mark writes and designs. Newsletter and social drafts, sermon content, website updates, and every announcement in between, ready for staff to send.
- No. 2.01
Sermon video editing
Edits Sunday’s recording: cuts dead space, adds titles and captions, marks chapters, and exports clips for each platform.
- No. 2.02
Sermon quotes and clips
Finds the strongest quotes and timestamps in the sermon recording for short clips and graphics.
- No. 2.03
Weekly newsletter draft
Drafts the weekly email from the calendar, announcements, and last Sunday, ready for your review.
- No. 2.04
Sermon to blog post
Turns each sermon into a readable blog post for your website, with a link to watch.
- No. 2.05
Announcement graphics
Designs event graphics in every size you need: slide, story, square post, and print flyer.
- No. 2.06
Sermon notes and study guide
Turns the sermon into a one-page outline with small group discussion questions.
- No. 2.07
Presentation decks
Builds polished slide decks for sermons, vision nights, board meetings, and trainings from your notes and brand.
- No. 2.08
Bulletin design
Lays out a beautiful bulletin and matching announcement slides each week from your template.
- No. 2.09
Sunday slides and bulletin
Every Thursday it opens the sermon notes folder and builds the worship slides, the bulletin, and the announcement slides from your templates. If the notes are not there yet, it reminds the pastor and checks again.
- No. 2.10
Video and podcast descriptions
Writes titles, descriptions, and chapter times for each sermon video and podcast episode.
- No. 2.11
Event promotion plan
Plans when and where to promote each event across email, social, stage announcements, and print.
- No. 2.12
Website updates for staff review
Signs in to WordPress, Squarespace, or Wix and prepares updates to pages, events, sermons, and staff bios as drafts. Staff review and publish every change.
- No. 2.13
Social graphics and post drafts
Designs a week of on-brand graphics from the sermon and events, writes the captions, and lays out a posting plan for staff to post.
- No. 2.14
Press and community notice drafts
Drafts notices for local news outlets and community calendars, for staff to send.
- No. 2.15
Photo library tagging
Sorts event photos by ministry, date, and the people with permission to be shown.
- No. 2.16
Tone and accuracy check
Reviews drafts from any ministry leader for tone, spelling, dates, and links before they go out.
- No. 2.17
Text message drafts for staff
Drafts short text alerts for weather closures or schedule changes, for staff to send.
- No. 2.18
Annual report
Gathers stories, numbers, and photos into a draft annual report.
- No. 2.19
Engagement summary
Reports each month what people opened, clicked, and watched, and what to try next.
- No. 2.20
Design request queue
Collects graphic and print requests from ministries, writes a clear brief, and tracks due dates.
Guests, members & care
John keeps track of people. Welcome and follow-up lists, prayer, and care notes, so staff know who to reach and no guest, member, or family slips through the cracks.
- No. 3.01
First-time guest list and welcome drafts
Lists new guests each week, drafts a welcome note for staff to send, and lets the right person know who to call.
- No. 3.02
Prayer requests
Logs prayer requests, keeps private ones private, and reminds the team to follow up.
- No. 3.03
Designed prayer list
Turns this week’s shareable requests into a clean, printable prayer card and an email draft.
- No. 3.04
Meal train planning
Sets up meals for new parents, recovery from surgery, or loss, and drafts each volunteer confirmation for staff to send.
- No. 3.05
Birthday and anniversary note drafts
Drafts personal notes for birthdays, anniversaries, and hard dates like the first year after a loss.
- No. 3.06
Small group matching
Suggests groups by location, stage of life, and schedule, then drafts an introduction to the leader for staff to send.
- No. 3.07
Next steps pathway
Tracks each guest from first visit to class, group, and serving, and drafts a nudge for staff to send when someone stalls.
- No. 3.08
Missing member alerts for staff
Notices when someone who comes regularly has not been seen in a while and suggests a caring call.
- No. 3.09
Visit lists
Keeps the hospital and homebound visit list current and spreads visits across pastors and deacons.
- No. 3.10
Benevolence requests
Gathers what your policy needs for each benevolence request so a person can decide quickly.
- No. 3.11
Care appointments
Books appointments on pastor and counselor calendars and drafts the reminders for staff to send.
- No. 3.12
Care request intake
Collects hospital, grief, and crisis requests and routes each one to the pastor on call.
- No. 3.13
Connection card entry
Reads paper or digital connection cards and enters each new name, request, and next step into your database.
- No. 3.14
Donor care plan
Tracks supporter touchpoints and suggests who to call, thank, or visit this month.
- No. 3.15
Supporter update letter drafts
Drafts monthly updates for supporters from field notes and photos, for staff to send.
- No. 3.16
Missionary and partner tracking
Keeps track of missionaries and partners: birthdays, prayer needs, and field updates.
- No. 3.17
Weekly care summary
Gives pastors a weekly summary of open care needs and who has been reached.
- No. 3.18
Serve form follow-up drafts
Drafts a follow-up to everyone who says they would like to serve, for staff to send, and lets the right team leader know.
- No. 3.19
Group attendance alerts for leaders
Notices when someone misses their small group a few weeks running and lets the leader know.
- No. 3.20
Survey summary
Reads every open-ended survey answer and summarizes what your people are saying, with quotes.
Front office & email
Phoebe keeps the front desk in order. The inbox, voicemail, calendars, letters, and the hundred small questions that come in every week, sorted for staff.
- No. 4.01
A shared inbox staff can forward to
Your worker gets its own address, like pearl@yourchurch.org, that your staff can email or forward work to. It drafts replies in your voice for staff to send, files messages, and keeps track of what is still open.
- No. 4.02
Front desk helper
Helps the front desk all day: sorts the info@ inbox and voicemail, drafts suggested replies for staff to send, books rooms and appointments, updates the calendar, and routes anything pastoral to the right person.
- No. 4.03
Common questions
Drafts answers to service times, directions, and childcare questions that come in by email, for staff to send.
- No. 4.04
Weddings and funerals
Collects the details for wedding and funeral requests and starts the checklist for staff.
- No. 4.05
Baptism and dedication sign-ups
Takes sign-ups, collects the details, and drafts the date confirmation for staff to send.
- No. 4.06
Letters and certificates
Drafts membership letters, baptism certificates, and transfer letters.
- No. 4.07
Daily briefing for the pastor
Sends the lead pastor a short morning note: today’s schedule, urgent messages, and anything that needs a decision.
- No. 4.08
Voicemail summaries
Turns voicemails into short notes: who called, why, and who should call back.
- No. 4.09
Meeting follow-ups
Drafts the follow-up email after a meeting with the notes and next steps.
- No. 4.10
Vendor and sales reply drafts
Drafts polite replies to sales pitches for staff to send and passes along the few worth a look.
- No. 4.11
Monday staff digest
Sends staff a Monday summary of the week: events, deadlines, and who is out.
- No. 4.12
Pastor and director calendars
Finds meeting times for pastors and directors around their protected time, and drafts the invite for staff to send.
- No. 4.13
Sorts your other inboxes
Works inside info@, office@, and the pastor’s inbox with permission: sorts, drafts replies for staff to send, files, and flags what needs you.
- No. 4.14
Sermon research
Gathers background notes, cross references, and illustrations for the preacher to use.
- No. 4.15
Translation
Translates letters, announcements, and forms for Spanish speakers and other language groups.
- No. 4.16
Staff time off and coverage
Tracks staff time off and who is covering each responsibility.
- No. 4.17
Supporter inquiries
Drafts answers to receipt and giving questions from supporters for staff to send, and passes complex ones to finance.
- No. 4.18
Closure and holiday notice drafts
Drafts voicemail, website, and email notices for holidays and weather closures, for staff to post.
- No. 4.19
Form submissions to tasks
Routes every website form submission to the right person, logs it, and reminds that person if it sits too long.
- No. 4.20
Contractor and repair visits
Drafts booking requests for repair and maintenance visits for staff to send, checks building access, and reminds whoever on staff is meeting them.
Records & research
Luke keeps records straight and digs up answers. Your database, minutes, policies, compliance, and the research behind good decisions.
- No. 5.01
Database cleanup
Finds duplicate people, old addresses, and missing details in your database and proposes the fixes.
- No. 5.02
New member processing
Enters class attendance, baptism, and membership dates and updates each person’s record.
- No. 5.03
Attendance entry
Enters headcounts and check-in totals each week and keeps the attendance trend current.
- No. 5.04
Action item tracking
Tracks who owes what after each meeting and drafts friendly reminders for staff to send.
- No. 5.05
Policies and handbook
Drafts or updates policies and handbook sections from your notes, for leaders to approve.
- No. 5.06
Room and facility requests
Takes room requests, checks the calendar for conflicts, and drafts a confirmation or another time for staff to send.
- No. 5.07
Board packet assembly
Collects reports and the agenda into the board packet a week before the meeting.
- No. 5.08
Background check tracking
Tracks who needs a background check or renewal before serving with children and youth.
- No. 5.09
Insurance and certificates
Keeps certificates, renewals, and vendor insurance on file, with reminders before anything lapses.
- No. 5.10
Contract summaries
Summarizes contracts and flags dates, renewals, and terms that need a decision.
- No. 5.11
Document filing
Names and files incoming documents in the right shared folder so anyone can find them later.
- No. 5.12
Your ministry brain
Gathers your policies, handbooks, minutes, and files into one organized brain in Google Drive, Dropbox, or SharePoint and OneDrive. Every worker answers from it, with sources.
- No. 5.13
Meeting minutes
Turns the recording or notes from a board or staff meeting into minutes and an action list.
- No. 5.14
Personal data requests
Handles requests to update or remove someone’s information, with a staff member signing off.
- No. 5.15
Annual statistical reports
Fills in the yearly report your denomination or network asks for, straight from your records.
- No. 5.16
Training tracking
Tracks required trainings, such as child safety, and who is due to renew.
- No. 5.17
Grant research
Finds grants your ministry qualifies for, with deadlines, amounts, and what each one asks for.
- No. 5.18
Curriculum and resource comparison
Compares curriculum or software options side by side: cost, fit, and what other ministries say.
- No. 5.19
Policy and compliance lookups
Looks up current rules that affect you, such as child safety, food service, or nonprofit filings, and summarizes them.
- No. 5.20
How-to guides and training docs
Writes step-by-step guides with screenshots for your own systems, so new staff and volunteers can do it right the first time.
Events, registration & volunteers
Pearl leads the crew and runs the big days. Sign-ups, payments, forms, rooming, trips, and the volunteers who make every event happen.
- No. 6.01
Forms and waivers
Tracks missing medical forms, waivers, and photo releases before the deadline and drafts reminders for staff to send.
- No. 6.02
Swaps and fill-ins
When someone cannot serve, suggests a replacement and drafts the message to both people for staff to send.
- No. 6.03
Serving reminder drafts
Drafts each person’s reminder a few days before they serve, with where to be and when, for staff to send.
- No. 6.04
Volunteer onboarding tracker
Tracks new volunteers through forms, training, and background checks, drafts each next-step message for staff to send, then tells the leader they are ready.
- No. 6.05
On-site task planning
Plans the hands-on work each week, like printing, folding, unlocking for services and repair visits, and room setup, and lines up real people for the days they can come in. Drafts confirmations and reminders for staff to send, and suggests a backup if someone cancels.
- No. 6.06
Event shift sign-ups
Builds the sign-up for each event, fills the gaps, and drafts every shift confirmation for staff to send.
- No. 6.07
Volunteer schedules
Builds serving schedules around each person’s availability and blackout dates.
- No. 6.08
Payments and balances
Tracks who has paid, who still owes, and drafts kind reminders for staff to send.
- No. 6.09
Registration setup
Builds registration forms, prices, and capacity limits from your event details.
- No. 6.10
Registration questions
Drafts answers to common questions about dates, costs, and what to bring for staff to send, and passes anything unusual to staff.
- No. 6.11
Facility rental inquiries
Sorts rental inquiries, checks availability, and drafts replies and quotes for staff to send.
- No. 6.12
Keeps Planning Center and your apps tidy
Signs in to Planning Center, Rock, Breeze, or your registration system and clicks through the work like a trained staff member.
- No. 6.13
Rooming and cabins
Drafts cabin, room, or table assignments by age, gender, and requests, for staff to adjust.
- No. 6.14
Event reminder drafts
Drafts the packing list, schedule, and directions before each event, for staff to send.
- No. 6.15
Scholarship requests
Collects scholarship applications and prepares them for the committee to decide.
- No. 6.16
Trip and retreat logistics
Plans transport, lodging, and meals with a timeline of what is due when.
- No. 6.17
Vendor confirmation drafts
Drafts confirmations to caterers, rentals, and speakers with dates, counts, and deposits, for staff to send.
- No. 6.18
Mission trip coordination
Tracks passports, fundraising, trainings, and travel details for every trip member.
- No. 6.19
Check-in lists and badges
Prepares check-in lists and name badges the day before.
- No. 6.20
Post-event survey
Drafts a short survey after each event for staff to send, and summarizes what people said.
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Don’t see your work here?
These are starting points. In a plan session we map the work your office actually does and recommend where a worker fits. Or see what AI can do in the church office.
If you go ahead, we quote a guided install and the managed services that follow, recommended for the first year, with training so your staff and volunteers can run it themselves.