Stabil Systems · Your Crew for auto repair shops

Run a different kind of business? There is more on AI agents for small offices in general

AI for the shop whose advisors are already at the counter.

Your Crew takes the status calls, chases the authorizations, and bills the finished RO: trained on your board, waiting on an advisor’s yes.

For independent auto repair shops. “Is my car ready” calls answered, estimates followed up, and repair-order invoices sent, in your shop system, with you approving every message and charge.

Free AI opportunity assessment Meet the whole crewWorkflow Catalog128

What would your service desk do with 25 hours a week back?

Your Crew · Noraexample

Listening
Thinking
Working
Speaking
Waiting on you

ListeningReady when you are.

Milo
Sadie
Owen
Rosa
Theo

Fewer status calls. Faster authorizations. Invoices out before close.

Two ways to run it

Pick the setup that fits your service desk.

Best value

Ready-made workers

Proven office workers we already trust, set up and trained for your shop.

Up and running fastest
Runs on the AI platform, billed to you directly
We help you set it up, connect your tools, and train your team

What makes it work is the way it’s set up and trained on your shop, with every step below.

Platforms we use

Leading AI agent platformsAlways-on agents that sign in to your apps the way a staff member would, keep context between tasks, and check with you before they act.

And more as they arrive. We pick the best fit for your situation.

Most private

Custom workers

Nora, by Stabil

Our own workers, trained closely on how your shop runs and hosted on your own private server and computers.

Built around your exact processes
Runs on a private server in your own account, not a shared service
Pair it with a private AI engine on your own computer and your data stays with you

Your choice of AI engine

A leading cloud AI engineOur default engine. Top-quality work, on your own account with AI training turned off.

Offline models Closed systemA closed system: the AI runs entirely on your own computers, so your data never touches anyone else’s server. Best when privacy matters most.

Every setup includes

How setup works.

Ready-made or custom, every setup we guide goes through the same six steps before it touches real work.

We learn your business.

We stand behind the counter with you: the RO board, the phones, estimates, and how parts get ordered, received, and billed.

We help you write its playbook.

Your processes, calendar, tone, and rules become clear written steps it follows every time.

We help you connect your tools.

Your shop management system, parts suppliers, QuickBooks, phones, and email, and only the ones you authorize. Browser-based shop systems get tested during the assessment, so you know before setup what a worker can reach.

We help you set the guardrails.

Who approves what, what it must never do, and when to stop and ask. Anything that goes out, or involves money, waits for a yes.

We test it with your team, then train them.

It works real tasks beside your staff until it gets them right, and we show everyone how to work with it.

Your team runs it, and we stay close.

Your team runs it from day one. Managed services, recommended for the first year, adds regular check-ins, recommended adjustments as your business changes, and coaching, with training so your employees can run it themselves.

Free AI opportunity assessment More than one crew member

The AI opportunity assessment is free, with no obligation. One free assessment with a short written roadmap, then a full written plan you own if you want it. Build it with us, or build it yourself.

Why super intelligent?

The intelligence is in the setup.

Your Crew is software that uses AI to do everyday office tasks on a computer, the way a trained assistant would. The AI underneath is the same kind many people already use. What makes Your Crew super intelligent is how it’s set up: what it knows about your business, the steps it follows, the tools it can reach, and the people it checks with.

Capable AIYour business know-howClear stepsYour toolsGuardrailsYour Crew

What it is

A helper for computer work.It drafts, sorts, updates, and prepares: emails, slides, records, and reports.
Guided by Stabil, run by you.We help you configure every worker for your business, and you hold the keys. Ongoing care is there if you want it.
Working in your accounts, by your rules.It signs in only where you let it, and does only the jobs you give it.
Waiting on your yes.Anything that goes out, or involves money, waits for a person to approve it.

What it isn’t

A replacement for your advisors or techs.Diagnosis, the test drive, and every charge on the RO stay with your people.
Acting on its own agenda.It works from the duties you give it, and you approve the plan.
Keeping your information.Your data stays in your accounts. You own the logins, so you can pause it any time.
The face of your business.It doesn’t replace your handshake or your judgment. It clears the desk so you have time for both.

Why reliable?

The decisions come to you.

Before the bay doors open, the advisor has one list: callbacks waiting, ROs ready to invoice, and parts that came in.

Status is read, not invented. Customers hear what the board says, and anything else goes to an advisor.
Every charge stays with the shop. Invoices and estimate follow-ups wait for your yes.
Diagnosis stays in the bay. The test drive and the call on deferred work belong to your people.

RosaYour messenger

7:42 AM

Sadie · Estimates

Mr. Tran approved the front pads and rotors by text last night. Bay 2 is open at 8 tomorrow. Schedule it?

Owen · RO invoices and parts

Two finished ROs are ready to invoice, and yesterday’s parts-supplier bill is entered. Send the invoices?

Rosa wrote three “is it ready” voicemails into the callback list, with the board status beside each one.

An illustration, not a real shop or customer. Every message and charge waits for an advisor’s yes.

How it works

The crew behind the service counter.

Status calls“Is my car ready?” answeredFrom the board you share, so the advisor stays at the counter and the tech stays under the car.EstimatesAuthorizations followed upAn estimate sitting in a text thread gets a follow-up before the bay sits empty.PartsSpecial orders called inWhen a special-order part arrives, the customer hears about it the same day.

Coordinates the boardNoraNora builds the morning list: who is waiting on a callback, which ROs are ready to invoice, which parts came in, and what needs an advisor before the doors open.

Status and drop-offsRosaAnswers “is my car ready” from the RO board you share, books drop-offs and pickups, and turns voicemails into a callback list.
EstimatesSadieDrafts estimates from the inspection notes and your labor guide or price list, then follows every authorization that has not come back.
RO invoicesOwenInvoices the finished RO, enters parts-supplier bills, and prepares reminders on unpaid work.
ReviewsMiloSends a review request after pickup and drafts replies, including the ones about wait time or a comeback, for a person to word.
Parts and deferred workTheoTracks special-order parts and core returns, and keeps the deferred-work list ready for a reminder you approve.

Free AI opportunity assessment See all 128 jobs they can do

A typical AI chatbot vs. Stabil Flow

A chatbot answers and forgets. Flow lets you choose, and turn it back.

Every decision your crew brings you becomes a card with the real roads on it. You pick one, your crew carries it out, and you can turn it back while there is still time.

The old way

A typical AI chatbot

Should we call Ms. Kim about the rear brakes we deferred?

Great question! Brake maintenance is important for safety. You could weigh your shop’s workload, the customer relationship, and timing. Would you like some general tips on recommending service?

Okay, text her today.

I have no access to your repair orders or your texting. Try a message like this: Hi Ms. Kim, it’s time to look at your rear brakes.

Answers, then forgetsTomorrow it has no idea what you decided.
No record of your choiceNothing is written anywhere you can see or change.
Nothing to turn backNo one pulls the last RO or texts Ms. Kim, so the brakes stay on a list nobody reads.

With Your Crew

Stabil Flow

No. 02 · Today · It matters

Should we text Ms. Kim today about the rear brakes deferred on her last RO?

Nora recommends Text her today because she told the advisor at drop-off that she is driving to Atlanta on Friday.

When you pick a road, you’ll see who on your crew carries it out, and when.

Pick a road. Both stay on the card until you do.

See both roadsEvery real option on one card, with what each one means for your day.
Pick oneYour crew carries it out and shows you who has it.
Turn it backUndo before it goes out, and both roads open again.

See how Flow works · Flow is where Your Crew brings you every decision.

Backdrop: Flow’s Lake at dawn scene, from a photo of Llyn Padarn by JackPeasePhotography, CC BY 2.0.

Why Stabil

AI integration with your values.

We’re a company of Christians who serve Jesus Christ first, and we run these same tools in our own business every day. Here’s why you’re in the right hands.

We guide the setup.
We help you build it and set it up, and we train your people until you’re confident running it yourself.
We listen first.
We learn how your business works and what matters to you before anything is built.
We know the technology.
We keep up with it so you don’t have to, and we tell you plainly what it can and can’t do.
We use it ourselves.
The same tools run our own work every day. We don’t recommend anything we haven’t lived with.
We make work simpler.
We’re experts in process improvement, with years of simplifying how work gets done across many industries.

What it gives back

Built to pay for itself, fast.

The math, side by side

Your admin hours31 hrs a week1,550 hrs / yr

With Your Crewabout 6 hrs a week left300 hrs / yr

No platform markup
Setup scoped to you
Plan fee credited to setup

Estimates that move with the slider, counted over 50 working weeks. Plus Stabil’s guided install and managed services, quoted after the free AI opportunity assessment.

What could it give back?

Hours your office spends on admin each week 31 hrs

25 hrsback every week

1,250hrs of time back a year

6 hrsleft for your team each week

New technology, already doing real work. We start at 31 hours a week across your office because office work runs heavy on admin: a survey of 10,223 office workers found about 60% of the day goes to coordinating, chasing status, and searching for information (Asana, 2019), and charities commonly put admin at 20 to 40% of working hours. This assumes you hand Your Crew about 80% of those hours, which matches our own results. It’s an estimate. We’ll find your real number together.

Affordable for a one-person shopReady for very large ones too

No price list. You’ll know exactly what it costs before we start.

What happens next

After the free AI opportunity assessment: a guided install, then managed services.

The free AI opportunity assessment is a conversation and a short written roadmap of the two or three places AI will save the most time. It is not the full written plan, and nothing is installed or connected during it. Stabil is a service management company: we help your business get to a stable place, and your crew stays your own tool, run by your own team. If you go ahead, we quote two things after the call: the install, and the managed services that follow.

The install. We guide the setup alongside your team. We help configure each worker you picked inside your business’s own accounts, connect only what you approve, test it with your team on real tasks, and train your people until they’re comfortable.

Managed services. This is our main service. We guide and manage the service with you: regular check-ins, reviewing how your crew is serving your people, recommending adjustments and helping you make them, keeping things current as the tools change, and coaching your employees along the way. The goal is a business that can reach its potential.

We recommend managed services for the first year. It is not required, and we offer training so your team can run it themselves after that, or anytime you prefer. Platform costs are paid directly by your business, with no Stabil markup. You pay only for what you agree to, invoiced after it’s agreed. Price and terms are set in your quote.

Questions

Questions shop owners and advisors ask

Can it see my repair orders?

If we can sign in the way an advisor does, yes, for the fields you allow. If not, it works from a list or export you already run, and the advisor still updates the board.

Will it tell a customer what is wrong with the car?

No. It repeats a status you already entered, like “waiting on a part” or “ready for pickup,” and hands anything else to an advisor.

What about a tow or a no-start after hours?

It takes the name, number, vehicle, and location, and alerts the person you name.

Can we start with status calls only?

Yes. Rosa on the “is my car ready” calls is a common first job. Add Sadie on estimate follow-up when you’re ready.

Will it push deferred work on customers?

No. Theo keeps the deferred-work list, and a reminder goes out only when you approve it. Whether to recommend the work is your advisor’s call.

Does it work with my shop management system?

Name it in the assessment. If it runs in a browser, we check whether Rosa and Owen can work in it the way an advisor does. We don’t promise a brand integration we haven’t done.

Who answers a bad review about a comeback?

Milo drafts a reply, and a person at the shop decides the wording. Nothing posts without your OK.

How do we start?

The first step is a free AI opportunity assessment. We look at where the phone and the paperwork pile up at your counter, then pick the first job together.

Get started

Keep your advisors at the counter.

Tell us where the status calls, estimates, and RO paperwork stack up. We map the counter with you, set it up together, and train your advisors.

Want to see everything first? Browse the small business catalog.

Free AI opportunity assessment