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Stabil Systems · Your Crew for dental offices

Not a dental office? See AI agents for small offices in general

AI for the dental front desk that is already checking out a hygiene patient.

Your Crew picks up the main line, works the recare list, and preps the balances: set up for your office, approved by your staff.

For dental offices. The main line answered, overdue recare lists worked, and patient-balance follow-ups drafted, with your front desk approving every message.

Free AI opportunity assessmentMeet the whole crewWorkflow Catalog128

What would your front desk do with 25 hours a week back?

Your Crew · Noraexample
  1. Listening
  2. Thinking
  3. Working
  4. Speaking
  5. Waiting on you

ListeningReady when you are.

  • Milo
  • Sadie
  • Owen
  • Rosa
  • Theo

Answer the phone. Work the recare list. Follow every balance.

Two ways to run it

Pick the setup that fits your practice.

Best value

Ready-made workers

Proven office workers we already trust, set up and trained for your practice.

  • Up and running fastest
  • Runs on the AI platform, billed to you directly
  • We help you set it up, connect your tools, and train your team

What makes it work is the way it’s set up and trained on your practice, with every step below.

Platforms we use

Leading AI agent platformsAlways-on agents that sign in to your apps the way a staff member would, keep context between tasks, and check with you before they act.

And more as they arrive. We pick the best fit for your situation.

Most private

Custom workers

Nora, by Stabil

Our own workers, trained closely on how your practice runs and hosted on your own private server and computers.

  • Built around your exact processes
  • Runs on a private server in your own account, not a shared service
  • Pair it with a private AI engine on your own computer and your data stays with you

Your choice of AI engine

A leading cloud AI engineOur default engine. Top-quality work, on your own account with AI training turned off.
Offline models Closed systemA closed system: the AI runs entirely on your own computers, so your data never touches anyone else’s server. Best when privacy matters most.
Every setup includes

How setup works.

Ready-made or custom, every setup we guide goes through the same six steps before it touches real work.

1

We learn your business.

We watch the front desk at work: the phones, checkout, the recare list, and how a balance gets followed after insurance posts.

2

We help you write its playbook.

Your processes, calendar, tone, and rules become clear written steps it follows every time.

3

We help you connect your tools.

Dentrix, Open Dental, Eaglesoft, your phones, and email, and only the ones you authorize. When the practice software runs in a browser, we test whether a worker can use it the way your staff does. Until that is confirmed, booking means a request your coordinator confirms.

4

We help you set the guardrails.

Who approves what, what it must never do, and when to stop and ask. Anything that goes out, or involves money, waits for a yes.

5

We test it with your team, then train them.

It works real tasks beside your staff until it gets them right, and we show everyone how to work with it.

6

Your team runs it, and we stay close.

Your team runs it from day one. Managed services, recommended for the first year, adds regular check-ins, recommended adjustments as your business changes, and coaching, with training so your employees can run it themselves.

Free AI opportunity assessmentMore than one crew member

The AI opportunity assessment is free, with no obligation. One free assessment with a short written roadmap, then a full written plan you own if you want it. Build it with us, or build it yourself.

Why super intelligent?

The intelligence is in the setup.

Your Crew is software that uses AI to do everyday office tasks on a computer, the way a trained assistant would. The AI underneath is the same kind many people already use. What makes Your Crew super intelligent is how it’s set up: what it knows about your business, the steps it follows, the tools it can reach, and the people it checks with.

Capable AIYour business know-howClear stepsYour toolsGuardrailsYour Crew

What it is

  • A helper for computer work.It drafts, sorts, updates, and prepares: emails, slides, records, and reports.
  • Guided by Stabil, run by you.We help you configure every worker for your business, and you hold the keys. Ongoing care is there if you want it.
  • Working in your accounts, by your rules.It signs in only where you let it, and does only the jobs you give it.
  • Waiting on your yes.Anything that goes out, or involves money, waits for a person to approve it.

What it isn’t

  • A replacement for your clinical team.Diagnosis, treatment plans, and the patient in the chair stay with your dentists and hygienists.
  • Acting on its own agenda.It works from the duties you give it, and you approve the plan.
  • Keeping your information.Your data stays in your accounts. You own the logins, so you can pause it any time.
  • The face of your business.It doesn’t replace your handshake or your judgment. It clears the desk so you have time for both.
Why reliable?

The decisions come to you.

Before the first hygiene patient sits down, the front desk has one list: what came in overnight, and what is waiting on a yes.

  • Staff approve every patient message. Recare texts, reschedules, and statements wait for your front desk.
  • No diagnosis, ever. Urgent symptoms go to the person you name, in the caller’s own words.
  • Only real openings. The crew offers times from the schedule you allow, and the coordinator confirms them.
RosaYour messenger
7:42 AM
Sadie · New patients

A new-patient inquiry came from the website at 8:15 last night: referred by a neighbor, asking about a cleaning, and she named her plan. Hand it to Kendra for a callback this morning?

Owen · Balances and claims

Insurance posted on two visits yesterday, so two patient-balance statements are ready. Send them?

Milo has three recare texts ready for patients past their six-month visit. Waiting on your OK.

An illustration with made-up patients, not a real office. Every patient message waits for your staff.
How it works

The crew at the front desk.

Main lineAnswered during checkoutWhen the coordinator is collecting a copay, the call still gets answered from your office sheet.RecareThe overdue list, workedPatients past their six-month prophy or perio maintenance get a reminder in your wording.BalancesFollowed after insurance postsStatements are ready when the payment posts, not when someone finds a quiet afternoon.
Coordinates the morningNoraNora puts after-hours messages, recare texts waiting for approval, new-patient inquiries, and balance statements in one packet before the first patient.
  • Phones and schedulingRosaAnswers or overflows the main line from your office sheet, offers only the openings you allow, and lists every after-hours message.
  • New patientsSadieLogs each new-patient inquiry, with who referred them, what they want to schedule, and the plan they named, for your coordinator.
  • Balances and claimsOwenPrepares balance statements after insurance posts and packs denial follow-ups for your biller. He never submits a claim himself.
  • Recare and reviewsMiloWorks the overdue recare list you export, in wording you approved, and drafts Google review replies.
  • Forms and recordsTheoKeeps new-patient forms, medical-history updates, and license and OSHA-log reminders in one place for staff.

Free AI opportunity assessmentSee all 128 jobs they can do

A typical AI chatbot vs. Stabil Flow

A chatbot answers and forgets. Flow lets you choose, and turn it back.

Every decision your crew brings you becomes a card with the real roads on it. You pick one, your crew carries it out, and you can turn it back while there is still time.

The old way

A typical AI chatbot

Should we fit the broken-tooth caller in today?

Great question! Dental pain can have many causes, and I always recommend that patients see a dentist. You might weigh your schedule, staffing, and patient satisfaction. Would a list of considerations help?

Okay, hold 11:20 for him.

I don’t have your schedule or a way to reach patients. You could send something like: Hi, we can see you today at 11:20.

  • Answers, then forgetsTomorrow it has no idea what you decided.
  • No record of your choiceNothing is written anywhere you can see or change.
  • Nothing to turn backNo one holds the 11:20 or texts Mr. Alvarez, and he is still waiting by the phone.

vs

With Your Crew

Stabil Flow

No. 02 · Today · It matters

Should Mr. Alvarez get the 11:20 opening today, or 8:00 tomorrow?

Nora recommends Hold 11:20 today because he said it hurts to chew, and 11:20 is the opening Dr. Patel keeps for same-day patients.

When you pick a road, you’ll see who on your crew carries it out, and when.

Pick a road. Both stay on the card until you do.

  • See both roadsEvery real option on one card, with what each one means for your day.
  • Pick oneYour crew carries it out and shows you who has it.
  • Turn it backUndo before it goes out, and both roads open again.

See how Flow works  ·  Flow is where Your Crew brings you every decision.

Backdrop: Flow’s Lake at dawn scene, from a photo of Llyn Padarn by JackPeasePhotography, CC BY 2.0.

Why Stabil

AI integration with your values.

We’re a company of Christians who serve Jesus Christ first, and we run these same tools in our own business every day. Here’s why you’re in the right hands.

  • We guide the setup.

    We help you build it and set it up, and we train your people until you’re confident running it yourself.

  • We listen first.

    We learn how your business works and what matters to you before anything is built.

  • We know the technology.

    We keep up with it so you don’t have to, and we tell you plainly what it can and can’t do.

  • We use it ourselves.

    The same tools run our own work every day. We don’t recommend anything we haven’t lived with.

  • We make work simpler.

    We’re experts in process improvement, with years of simplifying how work gets done across many industries.

What it gives back

Built to pay for itself, fast.

The math, side by side

Your admin hours31 hrs a week1,550 hrs / yr
With Your Crewabout 6 hrs a week left300 hrs / yr
  • No platform markup
  • Setup scoped to you
  • Plan fee credited to setup

Estimates that move with the slider, counted over 50 working weeks. Plus Stabil’s guided install and managed services, quoted after the free AI opportunity assessment.

What could it give back?

25 hrsback every week
1,250hrs of time back a year
6 hrsleft for your team each week

New technology, already doing real work. We start at 31 hours a week across your office because office work runs heavy on admin: a survey of 10,223 office workers found about 60% of the day goes to coordinating, chasing status, and searching for information (Asana, 2019), and charities commonly put admin at 20 to 40% of working hours. This assumes you hand Your Crew about 80% of those hours, which matches our own results. It’s an estimate. We’ll find your real number together.

Affordable for a one-person shopReady for very large ones too

No price list. You’ll know exactly what it costs before we start.

What happens next

After the free AI opportunity assessment: a guided install, then managed services.

The free AI opportunity assessment is a conversation and a short written roadmap of the two or three places AI will save the most time. It is not the full written plan, and nothing is installed or connected during it. Stabil is a service management company: we help your business get to a stable place, and your crew stays your own tool, run by your own team. If you go ahead, we quote two things after the call: the install, and the managed services that follow.

The install. We guide the setup alongside your team. We help configure each worker you picked inside your business’s own accounts, connect only what you approve, test it with your team on real tasks, and train your people until they’re comfortable.

Managed services. This is our main service. We guide and manage the service with you: regular check-ins, reviewing how your crew is serving your people, recommending adjustments and helping you make them, keeping things current as the tools change, and coaching your employees along the way. The goal is a business that can reach its potential.

We recommend managed services for the first year. It is not required, and we offer training so your team can run it themselves after that, or anytime you prefer. Platform costs are paid directly by your business, with no Stabil markup. You pay only for what you agree to, invoiced after it’s agreed. Price and terms are set in your quote.

Questions

Questions dental offices ask

Will this book into Dentrix, Open Dental, or Eaglesoft?

Only if we can work in your system the way a staff member would. The free AI opportunity assessment tells you what is possible, including when a coordinator still has to confirm the appointment.

Is this HIPAA compliant?

We will not put a compliance claim on this page. The assessment covers how patient information would be handled and what agreements would be required before any work starts.

What about a toothache call at 9 p.m.?

The worker collects the caller’s name, number, and the words they use, applies your after-hours rules, and alerts the person you name. It does not diagnose and does not promise a clinical outcome.

Can we start with recare only?

Yes. Export the overdue list, approve the first reminder, and Milo works the rest in your wording. One job first is how Your Crew is meant to start.

Does it answer insurance questions?

Only from the sheet you write: which plans you submit to, or that you are fee-for-service. Anything about a patient’s own coverage or benefits goes to your front desk.

Will it submit claims to insurance?

No. Owen packs claim-denial follow-ups and patient-balance statements for your biller. A person submits anything that goes to a payer.

What does the front desk still do?

Checkout, the conversation at the window, treatment-plan talks, and every yes on a patient message. The crew clears the phone and the lists so they have time for those.

How do we start?

Book the free AI opportunity assessment. We see how your schedule, phones, and recare list really run, and name the first job to hand off.

Get started

Give your front desk its time back.

Tell us what the front desk is juggling between the phone and checkout. We map it with you, help you set it up, and train your team.

Want to see everything first? Browse the small business catalog.

Free AI opportunity assessment