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Stabil Systems · Your Crew for HVAC, plumbing, and electrical shops

Running a different kind of office? Read about AI agents for small offices in general

AI for the shop that loses a change-out to whoever answers first.

Your Crew answers the call, chases the estimate, and drafts the invoice: trained on your shop, waiting on your yes.

For HVAC, plumbing, and electrical shops. Missed calls and Google leads answered, estimates followed up, and finished jobs invoiced, in the job software you already run, with you approving every send.

Free AI opportunity assessmentMeet the whole crewWorkflow Catalog128

What would your shop do with 25 hours a week back?

Your Crew · Noraexample
  1. Listening
  2. Thinking
  3. Working
  4. Speaking
  5. Waiting on you

ListeningReady when you are.

  • Milo
  • Sadie
  • Owen
  • Rosa
  • Theo

Answer first. Follow every estimate. Invoice the day it’s done.

Two ways to run it

Pick the setup that fits your shop.

Best value

Ready-made workers

Proven office workers we already trust, set up and trained for your shop.

  • Up and running fastest
  • Runs on the AI platform, billed to you directly
  • We help you set it up, connect your tools, and train your team

What makes it work is the way it’s set up and trained on your shop, with every step below.

Platforms we use

Leading AI agent platformsAlways-on agents that sign in to your apps the way a staff member would, keep context between tasks, and check with you before they act.

And more as they arrive. We pick the best fit for your situation.

Most private

Custom workers

Nora, by Stabil

Our own workers, trained closely on how your shop runs and hosted on your own private server and computers.

  • Built around your exact processes
  • Runs on a private server in your own account, not a shared service
  • Pair it with a private AI engine on your own computer and your data stays with you

Your choice of AI engine

A leading cloud AI engineOur default engine. Top-quality work, on your own account with AI training turned off.
Offline models Closed systemA closed system: the AI runs entirely on your own computers, so your data never touches anyone else’s server. Best when privacy matters most.
Every setup includes

How setup works.

Ready-made or custom, every setup we guide goes through the same six steps before it touches real work.

1

We learn your business.

We sit with your office while a real day runs: the dispatch board, the phones, the price book, and how a finished job turns into an invoice.

2

We help you write its playbook.

Your processes, calendar, tone, and rules become clear written steps it follows every time.

3

We help you connect your tools.

ServiceTitan, Housecall Pro, Jobber, QuickBooks, email, and phones, and only the ones you authorize. If your dispatch board runs in a browser, the assessment shows whether a worker can sign in to it the way your CSR does.

4

We help you set the guardrails.

Who approves what, what it must never do, and when to stop and ask. Anything that goes out, or involves money, waits for a yes.

5

We test it with your team, then train them.

It works real tasks beside your staff until it gets them right, and we show everyone how to work with it.

6

Your team runs it, and we stay close.

Your team runs it from day one. Managed services, recommended for the first year, adds regular check-ins, recommended adjustments as your business changes, and coaching, with training so your employees can run it themselves.

Free AI opportunity assessmentMore than one crew member

The AI opportunity assessment is free, with no obligation. One free assessment with a short written roadmap, then a full written plan you own if you want it. Build it with us, or build it yourself.

Why super intelligent?

The intelligence is in the setup.

Your Crew is software that uses AI to do everyday office tasks on a computer, the way a trained assistant would. The AI underneath is the same kind many people already use. What makes Your Crew super intelligent is how it’s set up: what it knows about your business, the steps it follows, the tools it can reach, and the people it checks with.

Capable AIYour business know-howClear stepsYour toolsGuardrailsYour Crew

What it is

  • A helper for computer work.It drafts, sorts, updates, and prepares: emails, slides, records, and reports.
  • Guided by Stabil, run by you.We help you configure every worker for your business, and you hold the keys. Ongoing care is there if you want it.
  • Working in your accounts, by your rules.It signs in only where you let it, and does only the jobs you give it.
  • Waiting on your yes.Anything that goes out, or involves money, waits for a person to approve it.

What it isn’t

  • A replacement for your techs or your office.Diagnosis at the unit, pricing calls, and whether tonight is overtime stay with your people.
  • Acting on its own agenda.It works from the duties you give it, and you approve the plan.
  • Keeping your information.Your data stays in your accounts. You own the logins, so you can pause it any time.
  • The face of your business.It doesn’t replace your handshake or your judgment. It clears the desk so you have time for both.
Why reliable?

The decisions come to you.

Rosa’s packet is on your phone at 7:42, before the first truck rolls. Nothing goes out and no money moves without your yes.

  • Customer texts wait for you. Arrival windows, estimate follow-ups, and invoices are drafted and never sent without you.
  • Parts orders stop at your limit. Anything over the rule you set comes to you before anyone places it.
  • The tech still makes the call. The crew handles the office side. Diagnosis stays with the person holding the gauges.
RosaYour messenger
7:42 AM
Sadie · Leads and estimates

Dana Whitaker’s Google lead came in at 9:40 last night: a 3-ton change-out on the upstairs unit. Thursday at 10 is open. Book the estimate?

Owen · Invoices and parts

Four jobs finished yesterday. Invoices are drafted from the tech notes, with hours, materials, and the trip charge. Send them?

Rosa logged two after-hours calls, a no-heat and a leaking water heater, and both callbacks are on today’s board.

An illustration, not a customer’s shop. Nothing goes out and no money moves without your yes.
How it works

The office crew, while your techs are out on calls.

PhonesNo more lost first callsOverflow and after-hours calls answered, the address and symptom written down, and a window booked by your emergency rules.EstimatesEvery open quote followedThe change-out estimate that went out Tuesday gets its second and third follow-up on the schedule you set.InvoicesInvoiced the day the job closesHours, materials, and trip charge pulled from the tech’s notes into a draft you approve.
Coordinates the dayNoraWhen a tech calls out at 7:00, Nora checks who is free and qualified, texts until the board is covered, and brings you the new arrival windows to send.
  • Phones and bookingRosaAnswers overflow and after-hours calls, books windows by your emergency rules, and writes up every voicemail.
  • Leads and estimatesSadieReplies to Google, web, and Angi leads in minutes, drafts estimates from your price book, and follows every open quote.
  • Invoices and partsOwenDrafts the invoice from the finished job, enters supplier parts bills, and preps past-due reminders.
  • Reviews and listingMiloAsks for a Google review after the job, drafts replies, and keeps your hours, service area, and tune-up post current.
  • Licenses and COIsTheoTracks license renewals and the certificates of insurance a GC asks for, and reviews the week every Friday.

Free AI opportunity assessmentSee all 128 jobs they can do

A typical AI chatbot vs. Stabil Flow

A chatbot answers and forgets. Flow lets you choose, and turn it back.

Every decision your crew brings you becomes a card with the real roads on it. You pick one, your crew carries it out, and you can turn it back while there is still time.

The old way

A typical AI chatbot

Should Marcus run the Okafor no-heat call tonight?

Great question! A few things to weigh: how cold it will get, what overtime does to your week, and how the customer will feel. It really depends on your priorities. Want me to make a pros and cons list?

Okay, send him tonight.

I can’t see your dispatch board or text your techs. Here’s a message you could send Marcus: Hi Marcus, can you take a no-heat on Birch Lane tonight?

  • Answers, then forgetsTomorrow it has no idea what you decided.
  • No record of your choiceNothing is written anywhere you can see or change.
  • Nothing to turn backNo one texts Marcus or gives the Okafors a window, so the house is still cold.

vs

With Your Crew

Stabil Flow

No. 02 · Today · It matters

Should Marcus run the Okafor no-heat call tonight?

Nora recommends Send Marcus tonight because it drops to 19 degrees tonight and the Okafors told Rosa they have a newborn at home.

When you pick a road, you’ll see who on your crew carries it out, and when.

Pick a road. Both stay on the card until you do.

  • See both roadsEvery real option on one card, with what each one means for your day.
  • Pick oneYour crew carries it out and shows you who has it.
  • Turn it backUndo before it goes out, and both roads open again.

See how Flow works  ·  Flow is where Your Crew brings you every decision.

Backdrop: Flow’s Lake at dawn scene, from a photo of Llyn Padarn by JackPeasePhotography, CC BY 2.0.

Why Stabil

AI integration with your values.

We’re a company of Christians who serve Jesus Christ first, and we run these same tools in our own business every day. Here’s why you’re in the right hands.

  • We guide the setup.

    We help you build it and set it up, and we train your people until you’re confident running it yourself.

  • We listen first.

    We learn how your business works and what matters to you before anything is built.

  • We know the technology.

    We keep up with it so you don’t have to, and we tell you plainly what it can and can’t do.

  • We use it ourselves.

    The same tools run our own work every day. We don’t recommend anything we haven’t lived with.

  • We make work simpler.

    We’re experts in process improvement, with years of simplifying how work gets done across many industries.

What it gives back

Built to pay for itself, fast.

The math, side by side

Your admin hours31 hrs a week1,550 hrs / yr
With Your Crewabout 6 hrs a week left300 hrs / yr
  • No platform markup
  • Setup scoped to you
  • Plan fee credited to setup

Estimates that move with the slider, counted over 50 working weeks. Plus Stabil’s guided install and managed services, quoted after the free AI opportunity assessment.

What could it give back?

25 hrsback every week
1,250hrs of time back a year
6 hrsleft for your team each week

New technology, already doing real work. We start at 31 hours a week across your office because office work runs heavy on admin: a survey of 10,223 office workers found about 60% of the day goes to coordinating, chasing status, and searching for information (Asana, 2019), and charities commonly put admin at 20 to 40% of working hours. This assumes you hand Your Crew about 80% of those hours, which matches our own results. It’s an estimate. We’ll find your real number together.

Affordable for a one-person shopReady for very large ones too

No price list. You’ll know exactly what it costs before we start.

What happens next

After the free AI opportunity assessment: a guided install, then managed services.

The free AI opportunity assessment is a conversation and a short written roadmap of the two or three places AI will save the most time. It is not the full written plan, and nothing is installed or connected during it. Stabil is a service management company: we help your business get to a stable place, and your crew stays your own tool, run by your own team. If you go ahead, we quote two things after the call: the install, and the managed services that follow.

The install. We guide the setup alongside your team. We help configure each worker you picked inside your business’s own accounts, connect only what you approve, test it with your team on real tasks, and train your people until they’re comfortable.

Managed services. This is our main service. We guide and manage the service with you: regular check-ins, reviewing how your crew is serving your people, recommending adjustments and helping you make them, keeping things current as the tools change, and coaching your employees along the way. The goal is a business that can reach its potential.

We recommend managed services for the first year. It is not required, and we offer training so your team can run it themselves after that, or anytime you prefer. Platform costs are paid directly by your business, with no Stabil markup. You pay only for what you agree to, invoiced after it’s agreed. Price and terms are set in your quote.

Questions

Questions shop owners ask

Can this book into ServiceTitan, Jobber, or Housecall Pro?

We use the systems you already have when a worker can sign in the way a staff member would. The free AI opportunity assessment is where we check yours, and we don’t promise a write-back to your board until we’ve seen it work.

What happens on a no-cool or a water-in-the-ceiling call after hours?

Rosa captures the address, the symptom, and the callback number, applies the emergency rules you wrote, and alerts your on-call tech. It does not diagnose the equipment.

How fast does a Google Local Services or Angi lead get a reply?

In minutes, day or night, in your wording. Sadie asks the questions your estimator would ask and offers an estimate time from the board.

Will it send a quote or an invoice on its own?

No. Estimates, invoices, and past-due reminders wait for your yes, and so does any parts order over the limit you set.

Can it cover the board when a tech calls in sick?

Nora checks who is free and qualified, texts until the day is covered, and prepares new arrival windows. You approve the windows before any customer hears about it.

Can it keep up with COIs and license renewals?

Yes. Theo tracks license renewal dates and the certificates of insurance general contractors ask for, and flags anything that expires this month.

Do I have to start with the whole crew?

No. Many shops start with Sadie on new leads, or Rosa on the missed calls, and add Owen when the invoices start lagging.

How do we start?

With a free AI opportunity assessment. We learn how your board, phones, and inbox actually run, then show you which repeat work to take off first.

Get started

Give your shop its evenings back.

Tell us where the calls, estimates, and invoices pile up. We map it with you, help you set it up, and train your office.

Want to see everything first? Browse the small business catalog.

Free AI opportunity assessment