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Stabil Systems · Your Crew for small law offices

Outside the legal field? See AI agents for small offices in general

AI for the law office whose attorneys are already in a hearing or a draft.

Your Crew takes the intake, packs the conflict names, and cleans up the time entries: set up for your firm, approved by an attorney.

For small law offices. New-matter intake packed, deadlines tracked, and time and billing cleaned up, with an attorney approving every message and every invoice.

Free AI opportunity assessmentMeet the whole crewWorkflow Catalog128

What would your firm do with 25 hours a week back?

Your Crew · Noraexample
  1. Listening
  2. Thinking
  3. Working
  4. Speaking
  5. Waiting on you

ListeningReady when you are.

  • Milo
  • Sadie
  • Owen
  • Rosa
  • Theo

Complete intakes. Deadlines in one list. Invoices out on time.

Two ways to run it

Pick the setup that fits your firm.

Best value

Ready-made workers

Proven office workers we already trust, set up and trained for your firm.

  • Up and running fastest
  • Runs on the AI platform, billed to you directly
  • We help you set it up, connect your tools, and train your team

What makes it work is the way it’s set up and trained on your firm, with every step below.

Platforms we use

Leading AI agent platformsAlways-on agents that sign in to your apps the way a staff member would, keep context between tasks, and check with you before they act.

And more as they arrive. We pick the best fit for your situation.

Most private

Custom workers

Nora, by Stabil

Our own workers, trained closely on how your firm runs and hosted on your own private server and computers.

  • Built around your exact processes
  • Runs on a private server in your own account, not a shared service
  • Pair it with a private AI engine on your own computer and your data stays with you

Your choice of AI engine

A leading cloud AI engineOur default engine. Top-quality work, on your own account with AI training turned off.
Offline models Closed systemA closed system: the AI runs entirely on your own computers, so your data never touches anyone else’s server. Best when privacy matters most.
Every setup includes

How setup works.

Ready-made or custom, every setup we guide goes through the same six steps before it touches real work.

1

We learn your business.

We sit with the attorneys and staff: how intake is taken, how conflicts are run, where deadlines live, and how time becomes an invoice.

2

We help you write its playbook.

Your processes, calendar, tone, and rules become clear written steps it follows every time.

3

We help you connect your tools.

Clio, PracticePanther, MyCase, Outlook, and Word, and only the ones you authorize. For anything browser-based, the assessment checks whether a worker can sign in the way your paralegal would.

4

We help you set the guardrails.

Who approves what, what it must never do, and when to stop and ask. Anything that goes out, or involves money, waits for a yes.

5

We test it with your team, then train them.

It works real tasks beside your staff until it gets them right, and we show everyone how to work with it.

6

Your team runs it, and we stay close.

Your team runs it from day one. Managed services, recommended for the first year, adds regular check-ins, recommended adjustments as your business changes, and coaching, with training so your employees can run it themselves.

Free AI opportunity assessmentMore than one crew member

The AI opportunity assessment is free, with no obligation. One free assessment with a short written roadmap, then a full written plan you own if you want it. Build it with us, or build it yourself.

Why super intelligent?

The intelligence is in the setup.

Your Crew is software that uses AI to do everyday office tasks on a computer, the way a trained assistant would. The AI underneath is the same kind many people already use. What makes Your Crew super intelligent is how it’s set up: what it knows about your business, the steps it follows, the tools it can reach, and the people it checks with.

Capable AIYour business know-howClear stepsYour toolsGuardrailsYour Crew

What it is

  • A helper for computer work.It drafts, sorts, updates, and prepares: emails, slides, records, and reports.
  • Guided by Stabil, run by you.We help you configure every worker for your business, and you hold the keys. Ongoing care is there if you want it.
  • Working in your accounts, by your rules.It signs in only where you let it, and does only the jobs you give it.
  • Waiting on your yes.Anything that goes out, or involves money, waits for a person to approve it.

What it isn’t

  • A replacement for your attorneys.Advice, strategy, conflict decisions, and privileged work stay with the firm.
  • Acting on its own agenda.It works from the duties you give it, and you approve the plan.
  • Keeping your information.Your data stays in your accounts. You own the logins, so you can pause it any time.
  • The face of your business.It doesn’t replace your handshake or your judgment. It clears the desk so you have time for both.
Why reliable?

The decisions come to you.

Before the first hearing, the attorneys have one packet: waiting intakes, this week’s deadlines, and draft invoices to approve.

  • No legal advice. The crew collects the facts you ask for and hands them to an attorney.
  • Conflicts clear with the firm. The crew packs the names. Your people run the check and decide.
  • Trust money never moves. Invoices and trust-deposit requests wait for an attorney’s yes.
RosaYour messenger
7:42 AM
Sadie · New matters

An after-hours intake came in at 9:20 last night: a family-law inquiry, with both party names captured. Theo packed them for your conflict check. Offer a consult once it clears?

Owen · Time and billing

Four time notes from last week are cleaned into draft entries, and one aged invoice has a reminder ready. Review them?

Theo flagged two filing deadlines in the next five business days. Both are already on the firm’s calendar.

Illustration only: the firm, client, and matter are invented. Every message waits for an attorney.
How it works

The crew that keeps the office running while you’re in court.

IntakeNew-matter calls captured wholeWhen every attorney is in a hearing, the caller still gets a complete intake from your sheet.DeadlinesThis week’s dates, flaggedFiling and discovery dates your attorneys entered, pulled into one list every morning.BillingTime notes turned into entriesLast week’s voicemails and scratch notes become draft time entries for an attorney to approve.
Coordinates the packetNoraNora puts the waiting intakes, this week’s deadlines, and the draft invoices into one morning packet for the attorneys.
  • Main line and inboxRosaAnswers hours, retainer, and appointment questions, and captures new-matter callbacks with the facts your intake sheet asks for.
  • New mattersSadieWrites a structured intake: matter type, parties, dates the caller named, and how they found you. Then she stops, with no opinion on the case.
  • Conflicts and deadlinesTheoPacks names and related parties for your conflict check, keeps the deadline list your attorneys entered, and flags what is due.
  • Time and billingOwenTurns approved time into draft invoices, follows aged receivables, and preps trust-deposit requests. He never moves trust money.
  • Listing and reviewsMiloKeeps the firm’s Google listing current and drafts review replies for an attorney to approve. No legal commentary.

Free AI opportunity assessmentSee all 128 jobs they can do

A typical AI chatbot vs. Stabil Flow

A chatbot answers and forgets. Flow lets you choose, and turn it back.

Every decision your crew brings you becomes a card with the real roads on it. You pick one, your crew carries it out, and you can turn it back while there is still time.

The old way

A typical AI chatbot

Should Ms. Reyes take the Moreno consult Thursday?

Great question! Whether to meet a new client depends on many factors, including conflicts of interest, your caseload, and the matter itself. I’d recommend checking your firm’s policies. Want a checklist?

Okay, put it on Thursday.

I’m not connected to your calendar or your client list. A draft you could use: Hi Mr. Moreno, can you come in Thursday at 2?

  • Answers, then forgetsTomorrow it has no idea what you decided.
  • No record of your choiceNothing is written anywhere you can see or change.
  • Nothing to turn backThursday isn’t held and no note is drafted, so the new matter is still a voicemail.

vs

With Your Crew

Stabil Flow

No. 02 · Today · It matters

Should the Moreno consult go on Thursday at 2, or wait until Ms. Reyes is out of trial?

Nora recommends Hold Thursday at 2 because the caller named a hearing date three weeks out.

When you pick a road, you’ll see who on your crew carries it out, and when.

Pick a road. Both stay on the card until you do.

  • See both roadsEvery real option on one card, with what each one means for your day.
  • Pick oneYour crew carries it out and shows you who has it.
  • Turn it backUndo before it goes out, and both roads open again.

See how Flow works  ·  Flow is where Your Crew brings you every decision.

Backdrop: Flow’s Lake at dawn scene, from a photo of Llyn Padarn by JackPeasePhotography, CC BY 2.0.

Why Stabil

AI integration with your values.

We’re a company of Christians who serve Jesus Christ first, and we run these same tools in our own business every day. Here’s why you’re in the right hands.

  • We guide the setup.

    We help you build it and set it up, and we train your people until you’re confident running it yourself.

  • We listen first.

    We learn how your business works and what matters to you before anything is built.

  • We know the technology.

    We keep up with it so you don’t have to, and we tell you plainly what it can and can’t do.

  • We use it ourselves.

    The same tools run our own work every day. We don’t recommend anything we haven’t lived with.

  • We make work simpler.

    We’re experts in process improvement, with years of simplifying how work gets done across many industries.

What it gives back

Built to pay for itself, fast.

The math, side by side

Your admin hours31 hrs a week1,550 hrs / yr
With Your Crewabout 6 hrs a week left300 hrs / yr
  • No platform markup
  • Setup scoped to you
  • Plan fee credited to setup

Estimates that move with the slider, counted over 50 working weeks. Plus Stabil’s guided install and managed services, quoted after the free AI opportunity assessment.

What could it give back?

25 hrsback every week
1,250hrs of time back a year
6 hrsleft for your team each week

New technology, already doing real work. We start at 31 hours a week across your office because office work runs heavy on admin: a survey of 10,223 office workers found about 60% of the day goes to coordinating, chasing status, and searching for information (Asana, 2019), and charities commonly put admin at 20 to 40% of working hours. This assumes you hand Your Crew about 80% of those hours, which matches our own results. It’s an estimate. We’ll find your real number together.

Affordable for a one-person shopReady for very large ones too

No price list. You’ll know exactly what it costs before we start.

What happens next

After the free AI opportunity assessment: a guided install, then managed services.

The free AI opportunity assessment is a conversation and a short written roadmap of the two or three places AI will save the most time. It is not the full written plan, and nothing is installed or connected during it. Stabil is a service management company: we help your business get to a stable place, and your crew stays your own tool, run by your own team. If you go ahead, we quote two things after the call: the install, and the managed services that follow.

The install. We guide the setup alongside your team. We help configure each worker you picked inside your business’s own accounts, connect only what you approve, test it with your team on real tasks, and train your people until they’re comfortable.

Managed services. This is our main service. We guide and manage the service with you: regular check-ins, reviewing how your crew is serving your people, recommending adjustments and helping you make them, keeping things current as the tools change, and coaching your employees along the way. The goal is a business that can reach its potential.

We recommend managed services for the first year. It is not required, and we offer training so your team can run it themselves after that, or anytime you prefer. Platform costs are paid directly by your business, with no Stabil markup. You pay only for what you agree to, invoiced after it’s agreed. Price and terms are set in your quote.

Questions

Questions small firms ask

Does this give legal advice?

No. It collects the facts you ask for and hands them to an attorney. It does not state an opinion, a likely outcome, or a fee beyond the consultation policy your firm wrote.

Can it run a conflict check?

It can pack the names and related parties for an attorney or staff member to run in your system. The clearance stays with the firm.

What about a caller who says it is an emergency?

It collects the number and the words they use, and alerts the person you name, by your rules.

Will it send an invoice or a trust request on its own?

No. Those wait for an attorney’s yes. It never moves trust money.

Will it ever contact opposing counsel?

No. The crew does not negotiate, does not contact opposing counsel, and does not speak for the firm on a matter.

Does it keep our court and filing deadlines?

Theo keeps the deadline list your attorneys enter and flags what is coming this week. The list is only as good as the dates a person enters and checks, so docketing stays with the firm.

Does it work with Clio, PracticePanther, or MyCase?

Those are common in small firms, and we name them as examples, not certified integrations. The assessment is where we see whether a worker can sign in the way your staff does.

How do we start?

Begin with the free AI opportunity assessment. We look at how intake, conflicts, deadlines, and billing move through your office, without asking for client confidences, and name the first job to hand off.

Get started

Give your attorneys their drafting time back.

Tell us where intake, deadlines, and billing slow the firm down. We map it with the attorneys and staff, help you set it up, and train everyone who touches intake.

Want to see everything first? Browse the small business catalog.

Free AI opportunity assessment